Director of Finance/Controller ID-145
At La Rabida Children’s Hospital, our mission is simple: we’re dedicated to maintaining and improving the quality of life for our patients with complex conditions, disabilities, and chronic illnesses. The path to completing this mission, however, is often complicated. Fortunately, we’ve got the best team around. If you are looking for your next career opportunity to partner with a compassionate multidisciplinary collaborative team, we have the job for you!
Director of Finance/Controller Job Summary:
Responsible for the preparation of the hospital’s monthly interim and annual financial statements with supporting schedules for the guidance of management. The Director of Finance is responsible for the hospital’s financial policies, accounting practices, the maintenance of its fiscal records, the accuracy of its financial statements, and the preparation of financial reports. The position involves supervision over general accounting, grant accounting, grant vouchering, and financial compliance, treasury and cash management, property accounting, cost accounting, budgeting, accounts payable, and payroll. This position also coordinates all external and internal audits, tax filings, and cost reports.
The position is also responsible for the management of the Supply Chain Group, which consists of the Purchasing and Central Supply Departments. Daily operations of the Supply Chain Group are supervised by the Purchasing Manager. The Supply Chain Group is responsible for directing the procurement of expendable Supplies and Capital Equipment for all hospital-operated locations. Responsibility also includes managing hospital Group Purchasing Organization (GPO) contractual agreements, purchases, and relationships.
The position supervises the development of the quarterly financial results recap for the La Rabida board Audit and Board Finance committee meetings.
Director of Finance/Controller Essential Functions:
Management and Supervision 10%
Policies & Procedures 10%
Maintains Financial Records and Reports Operating Results 25%
Management of Purchase Procurement Process & Controls 15%
Timely and Accurate Payroll Administration 0.5%
Safeguards and Controls Hospital Assets 0.5%
Federal, State, and Local Laws and Regulations 0.5%
Coordination of Audits and Tax Filings 10%
Other duties as assigned 15%
Management and Supervision:
Director of Finance/Controller Job Summary:
Responsible for the preparation of the hospital’s monthly interim and annual financial statements with supporting schedules for the guidance of management. The Director of Finance is responsible for the hospital’s financial policies, accounting practices, the maintenance of its fiscal records, the accuracy of its financial statements, and the preparation of financial reports. The position involves supervision over general accounting, grant accounting, grant vouchering, and financial compliance, treasury and cash management, property accounting, cost accounting, budgeting, accounts payable, and payroll. This position also coordinates all external and internal audits, tax filings, and cost reports.
The position is also responsible for the management of the Supply Chain Group, which consists of the Purchasing and Central Supply Departments. Daily operations of the Supply Chain Group are supervised by the Purchasing Manager. The Supply Chain Group is responsible for directing the procurement of expendable Supplies and Capital Equipment for all hospital-operated locations. Responsibility also includes managing hospital Group Purchasing Organization (GPO) contractual agreements, purchases, and relationships.
The position supervises the development of the quarterly financial results recap for the La Rabida board Audit and Board Finance committee meetings.
Director of Finance/Controller Essential Functions:
Management and Supervision 10%
Policies & Procedures 10%
Maintains Financial Records and Reports Operating Results 25%
Management of Purchase Procurement Process & Controls 15%
Timely and Accurate Payroll Administration 0.5%
Safeguards and Controls Hospital Assets 0.5%
Federal, State, and Local Laws and Regulations 0.5%
Coordination of Audits and Tax Filings 10%
Other duties as assigned 15%
Management and Supervision:
- Manages and supervises up to five (5) professional positions and seven (7) non-exempt positions.
- Positively represents Senior Management to all staff and visitors.
- Develop policies and procedures for areas supervised.
- Ensure that existing policies and procedures are being followed.
- Coordinates and manages the entire Operating and Capital Budget process.
- Maintains general ledger and subsidiary records.
- Oversees reconciliation of all bank accounts and other subsidiary records such as inpatient and outpatient accounts receivable.
- Oversee monthly closing of books.
- Compares actual performance with operating budget.
- Provides reports and interprets results of operations to all levels of management.
- Forecasts short and long-range cash requirements.
- Prepares information for and analyzes results of third-party cost reporting.
- Review reports for external reporting to Associations and Granting Agencies.
- Monitors cash disbursements.
- Responsible for and ensures accurate and proper payroll preparation and processing.
- Monitors inventory levels.
- Prepares for annual external audits and coordinates all audit, tax, and cost report activities.
- Monitors major project expenditures and provides reports to enable reporting to funding agencies.
- Complete all required regulatory and agency filings including Children’s Hospital Graduate Medical Education (CHGME).
- Responsible for facilitating supply chain cost savings through supply cost reduction, inventory optimization, GPO optimization, and operations improvements while ensuring the availability of supplies by maintaining an effective internal and external supply chain process.
- Responsible for the creation and/or maintenance of Administrative Purchasing policies for the hospital and all off-site hospital locations. Supervise the negotiation of complex requests for equipment, supplies, and services from suppliers and sub-contractors.
- Ensure the bi-weekly payroll process is complete, timely, accurate, and in compliance with all applicable labor laws.
- Ensure all related payroll liabilities are paid in accordance with their respective deadlines.
- Monitor and evaluate payroll administrative internal controls with the goal of minimizing fraud and improper payments.
- Ensure all federal, state and local payroll-related returns are timely filed.
- Assures protection for real and financial assets through adequate internal control procedures.
- Formulates and formalizes accounting policies and procedures to safeguard assets.
- Performs periodic internal audits such as surprise petty cash counts and paycheck control and distribution.
- Keeps abreast of Federal, State, and local laws and regulations with respect to tax issues.
- Prepares and files all necessary Federal, State, and local tax reports.
- Ensures payroll system tax requirements are kept up to date.
- Coordinate the annual external financial and internal control audits including any regulatory audits related to grant funding.
- Coordinate the annual preparation of the hospital’s federal, state, and local tax returns.
- Coordinate the annual preparation of all hospital cost reports.
- Coordinate the preparation of the financial section of interim and annual surveys, questionnaires, and benchmarking studies.
- Plans and manages assigned staff toward the accomplishment of La Rabida’s mission including recruitment, scheduling, training, and development; counseling/coaching; appraisal and recognition, and recommending salary, promotional, discipline, and other personal actions in accordance with existing policies and procedures.
